Privacy Policy

Updated: June 2, 2025

B. Squad Fitness (“we,” “us,” or “our”) is committed to respecting and protecting the privacy of our clients and their families. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information in accordance with British Columbia’s Personal Information Protection Act (PIPA). We collect only the personal information needed to provide our fitness services and support our community. By participating in our classes or using our website, you agree to the collection and use of your information as described in this Privacy Policy.

Information We Collect

With your consent, we collect limited personal and non-personal information to help ensure safety and appropriate flow of our fitness classes, including:

a) Personal Information You Provide:
  • Name and contact details (eg, phone number, email)
  • Health and fitness-related goals or limitations (for customized programming)
  • Payment details (processed securely by third-party providers, eg, Woo Commerce, Square)
  • Emergency contact information
  • Voluntarily provided details about children attending sessions (eg, names, ages)
b) Media Content (With Consent):
  • Photos or videos of classes or events may be taken and shared on platforms like Instagram, only with your prior verbal or written consent
c) Automatically Collected Information (if using our website or digital tools):
  • Geographical details (eg, IP address, browser type, and basic device information via cookies or analytics tools)

How We Use Your Information

Your information is used for the following purposes:

  • To provide personalized training and fitness services
  • To communicate with you any important updates, promotions, class information, or schedule changes
  • To manage billing and payment
  • To promote our services (with consent, eg, photos and/or videos on social media)
  • To ensure a safe and inclusive environment for all participants

Sharing Your Information

We do not sell or rent your personal information. Your data may be shared only with:

  • Service providers (eg, payment processors)
  • Social media platforms (eg in posts or mentions when shared with your consent)
  • Legal authorities, if required by law or in response to a legal request

Photos and Social Media

We value community and love to share our journey with you online! Photos or videos taken during classes will only be shared on platforms such as Instagram with your consent. You may withdraw this consent at any time.

Social media sites (Instagram, Facebook, and so forth) can track your personal information. Should you choose to interact with us on social media, please note that you will be voluntarily disclosing that personal information. This information is no longer private. It becomes public information and can be collected and used by others. We have no control over and take no responsibility for the use, storage or dissemination of such publicly disclosed personal information by you.

Any such interactions via comments and social media with us do not subject us to any kind of liability related to misuse of your information by others.

Third-Party Services

We may use third-party services (eg, WooCommerce, Square, Instagram, Facebook, WhatsApp, Google Site Kit, etc) for selling, advertising, payment processing, website analytics, etc. We use these professional tools to help us improve our services to our customers. These third parties have their own privacy policies, and we encourage you to review them.

Cookies and Tracking Technologies

Website cookies are used to enhance user experience and analyze website traffic. You can adjust cookie settings through your browser.

Just like other websites, we automatically collect some non-personally identifiable information including but not limited to your IP address, geographic location, language preference, date and time of visits.

If you have an account and you log in to this website, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

Data Security

We implement reasonable safeguards to protect your personal information. While no system is 100% secure, we strive to ensure your information is treated with care and confidentiality.

Data Retention

We keep personal information only as long as needed:

  • Class records: Retained for 2 years
  • Payment records: Retained for up to 7 years (for tax purposes)
  • Media content: Retained only with ongoing consent

Your Rights (under BC PIPA)

B. Squad Fitness complies with the Personal Information Protection Act (PIPA) of British Columbia. This law governs how private businesses collect, use, and disclose personal information. PIPA gives individuals the right to access their personal data and request corrections, and requires organizations to manage personal information responsibly and with consent. You have the right to:

  • Access and correct your personal data
  • Withdraw consent for media sharing or communications
  • Request deletion of your information (where legally permitted)

Changes to This Policy

This Privacy Policy is effective as of April 17, 2024 and will be updated and modified as needed. You are responsible for visiting this page periodically to check for future updates to this policy. Any modifications to this Privacy Policy will be effective upon our publishing of the new terms, and your continued use of our website after the posting of any updates constitutes your acceptance of our modified Privacy Policy.

Contact Us

Have questions or comments regarding this Privacy Policy, please reach out anytime:

B. Squad Fitness Ltd.
Kimberley, BC
b.squadfitness16@gmail.com